Finance Assistant / Administrator
Corporate Solutions (Mandaluyong, PH)
Overview of the Role :
A reliable finance process team member is what you should be on this role. The finance team is a control function within IFM Corporate Solutions Finance.
Centered upon capital spend and continuously assessing for risk and process improvements in support of our client. The primary responsibility of a Financial Assistant in this team is to act in a challenge function to enforce / implement risk controls surrounding system data and associated processes, enforcement of our client’s account policy and governance requirements, while acting as a trusted advisor to our client and facility partners.
The Finance Assistant is expected to work closely with the Finance Manager in managing, processing and troubleshooting various accounts and transactions.
Develop / maintain a strong working knowledge of capital / expense guidelines, GAAP, regulatory and financial accounting requirements and be able to ensure proper compliance across all core capital project accounting functions.
What this job involves :
Finance Process expertise Provides clear guidance Financial advice to site team members across the facilities management team.
Maintain all relevant policies and procedures with regards to billing and collection. Always have a process improvement that will help the team to be more productive and efficient which will benefit both the company and clients.
Client / Stakeholder Management
Ensures that relevant reports & statement of accounts are provided to the Finance Manager or Site leadership accurately and timely.
Conducting regular face to face & remote meetings and alignment with client
Budgeting and Reporting
Report production & Financial Administration such as but not limited to Consolidated Long Term and Short Term Adhoc, Supplies and Consumables Delivery Trackers, and AR and Collection Reports.
Learning and adhering to client’s top-notch practices
This role maintains thorough understanding of client’s accounting structure and associated systems and translating knowledge to ensure smooth and consistent flow of financial data
Contribute in regular financial administration timeliness & accuracy
You will also contribute in ensuring that accurate and timely financial information and administration is provided to all members of management team thus allowing an adequate flow of information that results in accountability and ownership.
This includes timely delivery & production of annual budgets for the portfolio in conjunction with Facilities Management
Develop, maintain and deliver in timely manner the Client’s approved financial formats across all sites
Data Management, Policies & Procedures and Audit
Ensures data integrity of the systems across the region and audit data from time to time
Ensure that appropriate process and system controls are in place and maintained to guarantee the integrity of all transactions
Ensure that all financial accounting and reporting is audit worthy and in keeping with recognized quality management processes
Ensure monthly financial related reports are updated (Client, JLL & Vendor financial related billings) submitted and contribute in compliance to SLA monthly targets
Sound like you? To apply, you need to be :
An experience finance leader.
Do you have at least 3 years of professional general accounting / finance experience preferably from a multinational organisation?
Do you have a college degree in finance or accounting? Do you possess effective stakeholder / client partnering skills and has actual experience in computer-based finance / accounting administration systems & tools?
Are you passionate about putting financial resources to good use and optimize savings and regulatory compliance aligned to objectives and values of the company?
Are you highly organized, has high discipline & integrity? Do you love supporting colleagues in accomplishing their goals?
You are what we’re looking for!
Technical finance expertise
Possess strong Technical comprehension and experience in budget monitoring & management. Ability to draw coherent inputs from a variety of functionality to compile a financial information.
Strong financial efficiency ethical standard
You must possess strong cultural alignment & unwavering ethical standards and has an innate drive towards accuracy, timeliness & financial excellence.
A recognized finance professional in multi-faceted business transformation initiatives, with a deep understanding of people’s response to the change process.
You must also have actual experience directing change management, communications and program management
As one of the trusted financial experts of the team, you thrive in an environment with high volume, intensity and an accelerating pace and maintains a strategic mindset, anticipates trends while keeping an eye / knowledge of the market and competition
JLL’s unmatched excellence is only made possible by teamwork a core value we want you to possess. As the facilities coordinator, we expect you to support the team and work well with others toward achieving targets.
Likewise, you must have a proven track record of flawless project execution, all while following company standards and procedures.
Ensuring that the team practices our I am JLL’ core behaviors is also under your mandate.
Client focused enthusiast
It is important that you can easily interact with the general client staff and vendors to deliver efficient services. We’ll also count on you to address conflicts and conflicting priorities effectively.
Likewise, you must be an excellent and resilient communicator who faces customers with a smile at all times, even when times get rough occasionally.
Role Competencies :
Competency 1 : At least 3 years corporate finance, receivables and payables relevant experience
Competency 2 : Advanced computer skills (MS Office including Excel, Word, PowerPoint and Outlook).
Competency 3 : High level of attention to detail and accuracy, strong organization and time management skill, and ability to make effective decisions and solve problems.
Competency 4 : Ability to quickly identify core issues and respond in a fast-paced environment.
Competency 5 : Flexible, adaptable, demonstrated initiative & independence.
Competency 6 : Ability to collaborate across many levels, build relationships and interact effectively with business and client.