To provide procurement administration services for OIST’s projects and operations
To compile, develop and generate procurement reports and dashboards
To analyze information related to procurements, including but not limited to services, resources, dependencies, schedules, etc.
To assist the Sr. National Officer in developing, sourcing and generating information that will support management decision making on procurement matters
To provide a wide range of analytical, technical and administration support to OIST in the formulation, preparation and monitoring of the project and operational budgets.
To review and monitor the implementation and utilization of project and operational budgets.
To develop, generate and compile budget reports and dashboards
To assist the Sr. National Officer in developing, sourcing and generating information that will support management decision making on budget matters
The procurement management function handled by OIOD-AC covers all OIST projects and operations. A resource is needed to assist and support the Sr.
National Officer on the following :
Evaluating procurement needs and preparing Annual Procurement Plan
Developing a roadmap for all goods and services
Preparing detailed spend plan, updated regularly
Participating in strategic sourcing activities (market research / analysis, RFIs, formulation of procurement strategy)
Reviewing procurement-related documents (SOWs, evaluation criteria, justification for proposed procurement method).
Ensuring good governance, transparency and efficient procurement process is being observed during procurement activities
Monitoring and coordination regularly with OAS on the tsatus of all ongoing procurements, and procurements in the pipeline / new initiatives.
Reporting to management team, and project team on the status procurement, analyze risks, provide risk mitigation recommendation and in-charge for escalations.
Assessing procurement activities by evaluating processes, identifies and recommends room for improvement
Administration and monitoring of contracts
Managing contracts, track vendor performance and compliance
The finance management function handled by OIOD-AC covers all OIST projects and operations. A resource is needed to assist and support the Sr.
National Officer on the following :
Contribute to budget preparation by coordinating and liaising with OIST divisions for budget submissions, compiling, reviewing and analyzing budget submissions for annual operations and special capex expenditures
Review, analyze, prepare and ensure timely completion of figures, summaries, appendixes and other support documents of OIST budget
Reconcile budget utilization based on Oracle General Ledger and Fixed Assets Modules; and coordinates to resolve and reconcile variances with departments / divisions concerned.
Monitor implementation costs of OIST’s projects and utilization of annual operational budget.
Prepare monthly reports and a comprehensive year-end budget utilization reports with analysis of over and underruns.
Conduct review of contracts and other financial documentation sources
Prepare other adhoc reports as required
DUTIES AND RESPONSIBILITIES
The personnel will report to OIOD-AC management for overall procurement and finance support activities, report preparation and other related concerns.
Capable of doing the responsibilities of compiling, analyzing, and reporting on the procurements of good and services; and finance activities.
Cognizant of governance structure and internal controls that support procurement and budget monitoring.
Tracks and reports the overall progress of the procurement and monitors budget utilization as an effect of procurement commitment and completion
To ensure proper and timely procurement of goods and services for OIST
To verify and validate data consistency and accuracy of budget requests and utilization documents.
5+ years of procurement of goods and services experience demonstrated by experience in procurement administration, management and related fields
5+ years of professional, related experience in consulting, client management, team management, business relationship management and resource management.
5+ years of experience in planning and budget analysis, with good knowledge of financial accounting and / or financial analysis
Technical Knowledge :
Knowledge of both theoretical and practical aspects of procurement and contract management
Demonstrated experience and expertise in planning and monitoring processes for large and complex procurements
Vendor and contract management
Experience in working with technical teams and driving initiatives / work across multiple areas
Ability to manage competing priorities
On an ongoing basis. Ability to negotiate priorities and resolve conflict
CPA or Certified Financial Auditing (CFA) experience preferred
Strong background in financial analysis, cost accounting and / or managerial accounting
Experience in MS Office application
Applies knowledge and practical skills to independently perform complex tasks
Strong relationship management skills (influence, negotiation, consulting, etc.)
Strong analytical and problem-solving skills
Is a team player
Strong organizational skills
Must be comfortable with working in a multi-cultural environment and interacting with senior executives / managers
Willing to work in a team, with long hours while under pressure