SAP HANA Project Coordinator
Worldgroup Careers MWT
Taguig, PH
2d ago

Job Summary :

Assist in the completion of deliverables related to Vantage implementation (SAP Hana migration) requirements for the Agency to ensure seamless transition.

This includes communication and coordination of project related deliverables with relevant stakeholders, completion of master data clean-up and upload template for various SAP tables and other activities not part of the daily operations (incidental to Vantage implementation / project related activities), identification, monitoring and communication the status of project risk and monitoring, tracking and communicating status Agency deliverables related to the project.

Project deliverable status reporting :

  • Proactively monitor, track and send updates on project deliverables by sending a regular status via email or thru a regular meeting as appropriate.
  • Create and maintain project status tracker
  • Communicate project status and following-up on responsible owner of specific deliverables.
  • Update and maintain project issues log by describing the issues, assigning owner, tracking of status and documenting and revisiting implemented resolution.
  • Ensure lessons learned are captured and documented properly.
  • Ensure post go live support are in place by coordinating with the Vantage team to address any issues encountered by the team are resolved accordingly
  • Clean-up of vendor, customer, intercompany customer / vendor, employee, cost center, profit center master tables in iSAP
  • Identification and removal of duplicate vendors, customers, intercompany customer / vendor in preparation of upload template requirements for vantage.
  • This may include reconciling iSAP master tables list with Vantage master tables as applicable (i.e. vendor, customer and intercompany customer / vendor)

  • Assist in preparation of sub-ledger balances upload template for account receivable, accounts payable and intercompany balances
  • Assist in preparation of beginning balances upload for balance sheet items
  • Assist in preparation of P&L MTD upload template required for monthly movement upload of cost elements (P&L items) to Vantage.
  • Securing sign-off of accomplished templates before upload.
  • Assist in the preparation of Open PO upload.
  • Assist in the preparation of Open CE upload.
  • Assist in the preparation of employee master upload
  • Assist in submission of SAP forms to Vantage team which includes Invoice, Statement of Account, Certificate of Withholding tax and other existing forms that must be created in Vantage.
  • Ensure completeness of reports inventory that are currently existing in iSAP that must be available in Vantage. This would require gathering of stakeholder requirements on report configuration or enhancement.
  • Coordination of various testing and other requirements from the Agency :

  • Assist and coordinate in providing the information required by Vantage team on various testing which may include but not limited to unit testing, functional testing, balance simulation testing, master data readiness testing and user acceptance testing.
  • Monitor and track status of user acceptance testing.
  • Ensure UAT documentations are complete and acceptable (includes screenshot on instance or t-code used and includes UAT conclusion whether Pass or Fail).
  • Ensure all issues encountered by users during UAT are communicated to Vantage issue resolution team and are addressed on the timely manner.
  • Ensure all GL, cost elements, cost centers and profit centers are postable prior to go live.
  • User Access Review and Configuration :

  • Assist in the review of iSAP profiles and its modification based on the role medication, as applicable.
  • Ensure alignment of new iSAP profiles with Vantage and business requirements.
  • Assist in granting user access in Vantage.
  • Ensure users granted with access in iSAP for the number of years required (local or by IPG whichever is longer).
  • Coordinate and track completion of user training :

  • Ensure users have completed Vantage and other required training prior to go live.
  • Ensure questions, issues and concerns raised by users are properly raised with Vantage team and are address / resolved on a timely manner.
  • Ensure SOP documentation are uploaded to SharePoint and accessible to respective users.
  • Business Controls Review :

  • Assist Finance Controller in the review of business controls impacted by the project to ensure that these are effective before and after the implementation and properly documented and transitioned, as applicable.
  • Ensure all balances for upload are fully reconciled specially the balance sheet items.
  • Deliver adhoc activities :

  • Assist in adhoc operational requirements as needed.
  • Required Skills

    TECHNICAL OR SPECIFIC SKILLS

  • Proficient in MS Office Programs
  • Strong attention to detail
  • Strong analytical skills
  • Good oral and written communication skills
  • Good leadership skills
  • Required Experience

    EDUCATION and / or EXPERIENCE

  • Bachelor’s Degree in Finance or Accounting
  • At least 3 years of experience in a related field or assignment
  • At least 2 years of experience in an end to end SAP implementation
  • TECHNICAL OR SPECIFIC SKILLS

  • Proficient in MS Office Programs
  • Strong attention to detail
  • Strong analytical skills
  • Good oral and written communication skills
  • Good leadership skills
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