Assistant Manager, Internal Controls and Compliance
Quezon City, National Capital Region, Philippines
3d ago

Purpose :

Manage the Internal Control Department in Global Financial Services Manila. Provide guidance, training ad support to all GFS-Manila employees on Internal Controls, Compliance and Audit procedures.

Duty 1 : Regular Reviews

  • Plan, organize and conduct Operational Reviews in line with Control and Compliance independent Risk Assessment and business needs
  • Plan, organize, Communicate and coordinate with management the Annual Review Plan
  • Participate in Operations Reviews, Balance Sheet Reviews, etc. for any GFS-Manila supported Business Partner
  • Report discrepancies and identify control weakness to management
  • Recommends corrective actions to process owners and identifies improvements to the overall control posture of the organization
  • Duty 2 : Internal Reviews

  • Design and prepare annual Audit Plan by applying risk-based approach to ensure GFS-Manila complies with internal regulations, policies and established protocols
  • Develop and maintain the internal audit procedures to ensure that best practice is taken account of and that the audit address specific areas of risk management
  • Lead the approved internal audit plan in line with agreed procedures liaising with both internal GFS-Manila and Emerson Site parties Conduct audits of policy and compliance to standards
  • Duty 3 : Internal Control

  • Design internal control framework within the GFS-Manila organization
  • Evaluate on a periodic basis the effectiveness of the key controls (ICQ) via testing or other methods
  • Provide observation and recommendation to various control owners for improving the control, and follow up within reasonable timeframe
  • Provide informative report to GFS-Manila Agila Team on areas where key controls should be implemented or updated with significant impact to the organization
  • Coordinate with functional teams for necessary training to the staff for the purpose of improving control adherence
  • Manage the Annual Corporate Governance and Compliance Review to ensure that key areas such as HR, Conflict of Interest, Ethics, Training, Audits, Due Diligence, Trade Compliance, Legal and HSSE are complied with as required by Corporate Head office Instructions
  • Duty 4 : Statutory Controls

  • Key Stakeholder in the coordination and planning of External Audits (KPMG Statutory Audits) and Corporate Audits (Anti-corruptions, ICQ, and Integrated), ensuring audits are completed effectively within timeframes
  • Actively manage the External Audit quotation process for price, manning levels and associated approvals
  • Communicate and provide resolutions on review findings to GFS-Manila teams
  • Audit of the annual JDE & Oracle user access & security review to assess systems security rights of GFS-M employees to ensure correct system controls are in place
  • Duty 5 : Training and Development

  • Conducts Internal Controls and ICQ training and procedures to staff to build audit / risk awareness within the organization
  • Provide training and guidance on Corporate Policies and Procedures
  • Education :

  • Qualified Accountant ACCA / CIMA / CPA / CIA
  • Job Related Experience :

  • At least 8 to 9 years work experience in Financial & Control Audit & Process Automation in a manufacturing industry or shared service center environment.
  • Shared Service Centre experience
  • Specific Knowledge :

  • Preparation of Financial Statements
  • Reporting and Compliance
  • Extensive knowledge of IFRS / US GAAP / SOX
  • Process Automation
  • Knowledge in Oracle, Hyperion Financial Management (HFM)
  • Proficient in Excel and MS office applications
  • Skills

  • Fluent in English (advanced level written and spoken)
  • Effective Communication and time management skills
  • Proactive and good at planning and time management
  • Self-motivated and high degree of Business Acumen
  • Keen to details
  • A practical, energetic person with the ability to work autonomously when required and to take additional responsibilities as they arise
  • Ability to liaise with people of various ethnic, cultural and hierarchical backgrounds
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