Junior Intercompany Accounting Associate
Schenker Manila Administrative Competencies Center
Taguig, Philippines
1d ago

The Junior Associate on the Client Accounting team will be responsible for overseeing the accounting Month-End Closing, Reporting, Fixed Assets, Intercompany, Invoice & Payments and Cash Applications.

The individual must be well verse in end-to-end accounting process, versatile, motivated, creative, intellectually curious, a strong communicator and collaborator.

Responsibilities include ensuring complete, timely and accurate accounting for Month-End Closing Activities & Reporting, Balance Sheet Reconciliation, Fixed Assets & Intercompany transactions Invoice & Payments and Cash Applications.

He / she will adhere to the policies and procedures of the Company and the monthly close deadlines prescribed by Head Office.

He / she will be required to maintain effective internal controls and ensure accounting activities are Local GAAP compliant.

Additionally, there will be ad-hoc projects to help streamline and update the processes and reporting. As a member of the Intercompany team, the individual will provide critical and back-up support and collaborate with the BA / Operations.

General Accounting :

  • Verify, allocate, post and reconcile transaction
  • Produce error-free accounting reports and present their results to immediate supervisor
  • Analyze Financial information and summarize financial status
  • Provide technical support and advice on management report
  • Review & recommend modifications to accounting process & procedures
  • Prepare financial statement and perform account maintenance
  • Perform bank Reconciliation including allocation and monitoring of reconciling items
  • Direct internal and external audits to ensure compliance
  • Support month-end & year-end close process
  • Process payments either Standard Payment Run to Urgent / Manual Payments
  • Develop and document business process and accounting procedure to maintain & strengthen internal controls
  • Fixed Assets Accounting :

  • Create and monitor a system of controls, procedures, and forms for the recording of fixed assets
  • Record fixed asset acquisitions and dispositions in the accounting system
  • Track the compilation of project costs into fixed asset accounts and close out those accounts once the related projects have been completed
  • Work closely with the other departments in tracking project costs in comparison to their budgeted projections
  • Conduct periodic reviews of the fixed asset schedule to determine dispositions
  • Reconcile the balance in the fixed asset subsidiary ledger to the general ledger
  • Run depreciation for all fixed assets
  • Prepare audit schedules relating to fixed assets and assist the auditors in their inquiries.
  • Intercompany Accounting :

  • Review Intercompany transactions / recharges and reconciliations
  • Prepare and / or review management reports related to Intercompany accounts
  • Monitor the Intercompany clearing account balances and report issues if any. Coordinate with the relevant stakeholders to resolve the differences
  • Investigate and resolve imbalances between the entities
  • Review all intercompany journals and account reconciliation on time as per close calendar deadlines.
  • Accounts Payable Accounting :

  • Invoice Processing :
  • Receiving Invoices - WINI, SEMA, DMS or Shared Drive
  • Checking and Validation of Invoices Received from BA / BU
  • Posting of invoice as per agreed target set by the team (KPI / SLA / TAT)
  • Daily Reconciliation of Invoices Received against in SAP
  • Handling of different types of invoices including Rentals & Leases, Utilities, Labor, Intercompany, Fixed Assets, Prepayments, Employees, Credit Card payments, PO Click shop and Other Invoices
  • Ensure there is no backlog of invoices based on daily allocation
  • Set up of Recurring Entries
  • Preparation of Automatic Set up of Accruals
  • Maintains tracking of important invoices - e.g. Current Creditor List (Utilities)
  • Handling of Invoice Issue Resolution
  • Query Handling on invoice for posting
  • Payments :
  • Pay employees and vendors on time based on payment schedule with commitment on achieving 100% accuracy and quality resolving immediately errors encountered during actual payment run, including SeMa ticket creation for Master Data related items
  • Close coordination with GL Team for manual payments, depending on country specifications and on the monitoring of payment transmittal
  • Perform payments reconciliation analyze open items captured on the proposal and exceptions list to make sure all valid items are paid correctly
  • Down payment Processing and Reconciliation (including employee advances).
  • Cash Application :
  • Daily posting of variety of payment types including checks, wires, and EDI payments to invoices in SAP. Posting must be complete within 24 hours of current day.
  • Any unprocessed receipts should be reported to the team lead

  • Saving all backup documents pertaining to posting of incoming receipts and any other posting request
  • Reconciles unidentified and misapplied cash on a daily and monthly basis
  • Processing returned payment (NSF, stop payments and Refer to Maker)
  • Posting of collections request including set off, refunds, corrections, and write offs
  • Balance cash received at month end, take responsibility for applying all open cash items before accounts receivables close for the prior period
  • Interact with Collections Team daily to accurately resolve payment research inquiries in a timely manner
  • Perform daily cash reconciliation audit, match daily incoming cash received by bank to total posted.
  • Aside from monitoring process-based responsibilities, position is also heavily involved in the administrative function of managing the team as such :
  • Perform ad-hoc tasks required by management including, but not limited to, research, analysis, and reconciliations
  • Communicate problems or discrepancies to Operations Manager & / or Senior Management issues concerning assigned markets
  • Promote, develop and maintain effective communication, interaction, and excellent relationship with internal customers, including ensuring their requirements are identified and consistently met.
  • To promote an effective relationship between the department, the operating property, other departments and to ensure effective operational processes.
  • Coach, mentor and train members of the team as well as conducting performance review appraisals
  • Assists Operations Manager & Service Delivery in review of the accountant work.
  • Performs all other job-related duties as requested.
  • Highly detail oriented and organized in work
  • Ability to act and operate independently with minimal daily direction from manager to accomplish objectives
  • Excellent interpersonal, communication and problem-solving skills
  • Ability to meet assigned deadlines
  • Able and willing to deliver friendly, courteous, and prompt customer service.
  • Able and willing to work cooperatively with other team members
  • Bachelor’s Degree in Accounting
  • Certified Public Account (CPA), preferred but not require
  • 0 2 years of work experience
  • Good understanding of Generally Accepted Accounting Principles (GAAP) and concept
  • Good understanding of International Accounting Standard (IAS) and International Financial Reporting Standard (IFRS) and concepts
  • Knowledge in any ERP System, preferably SAP
  • Knowledge in Hyperion Financial Management System
  • Proficient in Microsoft Excel
  • Must be able to communicate in English
  • Shift : 1PM - 10PM

    Working Days : Sunday - Thursday

    Work-from-home setup w / 10% of employee workforce required to report onsite

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