Finance Account Executive
Craft Worldwide
Taguig, National Capital Region, Philippines
2d ago

JOB SUMMARY :

Responsible for prompt billing to assigned clients all media and production charges including vendor’s invoice processing of billable third-party costs and timely completion of monthly closing activities, reporting and forecasting requirements for Billing and Collections team.

KEY RESULT AREAS :

Efficient and accurate Client Billing and Collections

  • Generate and transmit client billing for vendor costs and agency service fees / commissions and ensure complete and accurate supporting documents as attachments to client billing (includes Media billing as applicable).
  • Prepare and send statement of accounts to client with outstanding receivables and follow up with client on unpaid invoices (email & calls)
  • Monitors status of Accounts Receivables and collection status and monitor AR aging especially overdue receivables.
  • Complete client specific process or requirements (e.g. upload billed invoices in MARS (as applicable).
  • Record Interco billing for trade transactions as applicable and follow-up for collection.
  • Resolve simple queries / issues raised by clients. Escalate queries / issues to Supervisor, as appropriate.
  • Efficient and accurate vendor invoice processing and monitoring of outstanding trade payables

  • Ensure complete documentation of vendor billing before processing and subsequent billing to clients
  • Coordinate with Accounts and VMU for client requirements (i.e. signed CE, Client's PO, completion reports, vendor's invoices, etc.)
  • Monitors and provide the status (as needed) of outstanding trade payables and their payments.
  • Assist in various issues / queries of Accounts, VMU, and Finance
  • Ensure complete and accurate payment request forms for cash advance, liquidation, and reimbursement supporting documentation before forwarding to CMT for processing
  • Ensure accurate AP set-up / Mapping
  • Record Interco payable invoices for trade transactions as applicable.
  • Timely and accurate completion of closing activities

  • Submit all standard / non-standard journals required prior to closing deadlines.
  • Ensure DP Clearing is performed (if needed)
  • Review APO accounts to identify any adjustments
  • Review WIP analysis and propose accruals and reversals as appropriate
  • Review of Open PO and propose journal for accrual and / or reversal
  • Propose Gross-Up and Netting Entries
  • Ensure accurate and timely recognition of costs and revenue per revenue recognition policy.
  • Ensure full understanding and regular review of EBU and deferred revenue accounts
  • Identify WIP transactions that are subject to GAP reclassification entry
  • Propose journal for allowance for doubtful accounts set-up and adjustments and write off entries as applicable.
  • Propose client rebates-related entries, as applicable.
  • Send email follow-ups to Media Agency for the MSR
  • Prepares and monitors the media commission accrual worksheets for media certificates received and update media accrual worksheet for journal entry required.
  • Ensure revenue tracker reconciled with GL balances
  • Accurate and timely, job / CE project monitoring and status updates and other reporting and forecasting requirements

  • Update Open CE Listing to easily track the costs and revenue per CE.
  • Prepare advertising expenditure report for assigned clients and send to VMU and Accounts team.
  • Classify and activate jobs in SAP supported by completely signed Cost Estimates (CE) and Client Purchase Order (if applicable)
  • Review CE listing and identify jobs for closing / adjustments on a timely manner as required by SP&P.
  • Submit timely and accurate revenue forecasts to FP&A and explain variances versus actuals, as needed
  • Other Tasks

  • Provide audit request samples (internal, external and client-related audits)
  • Ad hoc activities as assigned by Supervisor.
  • Required Skills

    TECHNICAL OR SPECIFIC SKILLS

  • Proficient in MS Office Programs
  • Strong attention to detail
  • Strong analytical skills
  • Good oral and written communication skills
  • Required Experience

    EDUCATION and / or EXPERIENCE

  • Bachelor’s Degree in Finance or Accounting
  • At least 1 year of experience in a related field or assignment
  • NEW / ADDITIONAL REQUIREMENTS :

  • Currently on a hybrid work arrangement set-up until further notice. Minimum of two (2) work-on-site a week unless needed due to business / client requirements.
  • Preferably with experience or familiar navigating SAP
  • Job Location Taguig, National Capital Region, Philippines Position Type Full-Time / Regular

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