JOB SUMMARY :
Responsible for prompt billing to assigned clients all media and production charges including vendor’s invoice processing of billable third-party costs and timely completion of monthly closing activities, reporting and forecasting requirements for Billing and Collections team.
KEY RESULT AREAS :
Efficient and accurate Client Billing and Collections
Generate and transmit client billing for vendor costs and agency service fees / commissions and ensure complete and accurate supporting documents as attachments to client billing (includes Media billing as applicable).
Prepare and send statement of accounts to client with outstanding receivables and follow up with client on unpaid invoices (email & calls)
Monitors status of Accounts Receivables and collection status and monitor AR aging especially overdue receivables.
Complete client specific process or requirements (e.g. upload billed invoices in MARS (as applicable).
Record Interco billing for trade transactions as applicable and follow-up for collection.
Resolve simple queries / issues raised by clients. Escalate queries / issues to Supervisor, as appropriate.
Efficient and accurate vendor invoice processing and monitoring of outstanding trade payables
Ensure complete documentation of vendor billing before processing and subsequent billing to clients
Coordinate with Accounts and VMU for client requirements (i.e. signed CE, Client's PO, completion reports, vendor's invoices, etc.)
Monitors and provide the status (as needed) of outstanding trade payables and their payments.
Assist in various issues / queries of Accounts, VMU, and Finance
Ensure complete and accurate payment request forms for cash advance, liquidation, and reimbursement supporting documentation before forwarding to CMT for processing
Ensure accurate AP set-up / Mapping
Record Interco payable invoices for trade transactions as applicable.
Timely and accurate completion of closing activities
Submit all standard / non-standard journals required prior to closing deadlines.
Ensure DP Clearing is performed (if needed)
Review APO accounts to identify any adjustments
Review WIP analysis and propose accruals and reversals as appropriate
Review of Open PO and propose journal for accrual and / or reversal
Propose Gross-Up and Netting Entries
Ensure accurate and timely recognition of costs and revenue per revenue recognition policy.
Ensure full understanding and regular review of EBU and deferred revenue accounts
Identify WIP transactions that are subject to GAP reclassification entry
Propose journal for allowance for doubtful accounts set-up and adjustments and write off entries as applicable.
Propose client rebates-related entries, as applicable.
Send email follow-ups to Media Agency for the MSR
Prepares and monitors the media commission accrual worksheets for media certificates received and update media accrual worksheet for journal entry required.
Ensure revenue tracker reconciled with GL balances
Accurate and timely, job / CE project monitoring and status updates and other reporting and forecasting requirements
Update Open CE Listing to easily track the costs and revenue per CE.
Prepare advertising expenditure report for assigned clients and send to VMU and Accounts team.
Classify and activate jobs in SAP supported by completely signed Cost Estimates (CE) and Client Purchase Order (if applicable)
Review CE listing and identify jobs for closing / adjustments on a timely manner as required by SP&P.
Submit timely and accurate revenue forecasts to FP&A and explain variances versus actuals, as needed
Provide audit request samples (internal, external and client-related audits)
Ad hoc activities as assigned by Supervisor.
TECHNICAL OR SPECIFIC SKILLS
Proficient in MS Office Programs
Strong attention to detail
Strong analytical skills
Good oral and written communication skills
EDUCATION and / or EXPERIENCE
Bachelor’s Degree in Finance or Accounting
At least 1 year of experience in a related field or assignment
NEW / ADDITIONAL REQUIREMENTS :
Currently on a hybrid work arrangement set-up until further notice. Minimum of two (2) work-on-site a week unless needed due to business / client requirements.
Preferably with experience or familiar navigating SAP
Job Location Taguig, National Capital Region, Philippines Position Type Full-Time / Regular