SUMMARY : The Administrative Assistant is responsible in providing assistance and support for the Manila office as may be required by the Administrative Manager.
This includes, but is not limited to, coordinating and implementing administrative-related activities, events, and other general company requirements.
The ability to multi-task, while managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized.
RESPONSIBILITIES : Administration
Follow up and attend to administrative-related work requests through e-mails and calls.
Monitoring of Meetings and Meeting / Training Rooms.
Update distribution list for Managers, TLS and point persons
Conduct new hire orientation (house rules, photo and signature capture, etc.)
Coordinate office procedures
Develop and update administrative systems to make them more efficient
Ensure all Admin and Facilities office signage and communication materials in the company intranet are updated
Coordinate and assist the Facilities team and other support teams on their requirements.
Company Activities and Communications
Assist in logistics and set up of recreation facilities for special events.
Assist purchaser in items that may need branding requirements
Keep content in the different internal media (LCD, Bulletin Board, Yammer etc.) timely and updated. This conceptualization, layout and editing of content for internal media materials as necessary
Assist with FactSet committees’ activities (Health and Safety, CSR and others)
Other tasks that may be required by the Administrative Manager
Perform other duties as required for the efficient and effective running of the Office
REQUIREMENTS AND QUALIFICATIONS :
6 months to 1-year related work experience
Good verbal and written communication skills
Proficient in MS Office Applications
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Strong organizational and planning skills
Team player with abilities and desire to interact with people at all levels
Creative (with basic design / layout experience desired)
Graduate of any college course
Exam and Interviews
Work shift is from Monday to Friday but may be required to report one Saturday a month for event or CSR related activities