The parish and school bookkeeper supports operations by performing the more sensitive, complex office functions and acts as the administrative support for the pastor, school principal, faculty and staff.
The bookkeeper is the primary contact for the Diocesan Shared Accounting Services (DSAS).
Oversees the parish and school financial records;
Coordinates the parish / school liability and property insurance, workers compensation with diocesan general insurance program;
Maintains good working relationships, effective communications between school community, various groups and outside authorities;
Attends all pastoral staff, commission, Finance and School Council meetings as necessary;
Attends all diocesan meetings, as necessary, representing the parish and school;
Consults with and advises pastor and principal on business and administrative matters that affect the parish and / or school;
Professionally communicates and interacts with staff members, management team, and diocesan officials.
Acts as liaison between the parish / school and the diocese in financial matters;
Coordinates payroll, associated taxes, and reports through Diocesan Human Resources Office / Payroll.
Assists in notifying Diocesan Human Resources Office / Payroll of changes in employee salaries.
Prepares bank deposits and records receipts.
Liaison for parish with the Diocesan Shared Accounting Services (DSAS). Duties include :
o Reviews codes and Approves AP;
o Bank Deposit and Receipt processing;
o Prepares, Scans, and Emails Weekly Accounting Packages to DSAS;
o Reviews monthly and periodic reporting with DSAS Staff.
Human Resources Responsibilities
Facilitates enrollment of employees in Diocesan benefit plans per direction of the Diocesan Human Resources Office, including insurances, retirement, 403 (B), and AFLAC.
Complies with reporting requirements and maintains employee files.
Acts as the contact for the annual renewal of insurances; provides on-going information and documentation to employees.
Handles new and terminating employee questions and paperwork.
Oversees and implements the Diocesan background / fingerprinting requirements for the parish.
Performs additional projects as required by the pastor / principal;
Complies with Federal, State, and local legal requirements by studying requirements, enforcing adherence to requirements, filing reports, and advising management on needed action;
Protects operations by keeping information confidential.
Bachelor’s degree finance and / or accounting required, or business with an accounting or finance specialty from an accredited educational institution.
Requires 5 to 8 years of bookkeeping and office management experience, preferably in an educational environment.
Must have experience in technology-based office management and office support. Requires demonstrated success as an executive with proven multi-tasking capabilities.
Ability to effectively prioritize tasks and time demands.
Proficient in Microsoft Word and Excel. Requires good written and oral communication skills. Requires strong ethical values, including honesty and integrity, especially in matters of confidence.