Core Design Builders is seeking an Administrative Assistant to support our company's commitment to deliver quality projects to our clients.
The Administrative Assistant's responsibilities include :
Assisting in sourcing best materials and services for the company by gathering competitive quotes from suppliers, ensuring that these match specifications from project managers.
Collating list of materials for purchase daily, for project manager’s review and confirmation.
Preparing purchase orders and requests for payment.
Timely follow up of materials and service delivery for projects.
Working with administrative officer to ensure adequate and timely deployment of manpower to project sites, and updating the project managers of any issues.
Assisting in preparation of workers payroll and payments to subcontractors.
Follow up of payments / collections / 2307 forms from clients.
Maintaining tools tracking database.
Maintaining soft and hard copies of official documents per project for company file and for turnover to clients.
Provides clerical assistance, which may include typing, copying, filing, record-keeping, and distributing mail.
Schedule coordination and other project-related meetings and secure confirmation of relevant attendees.
Performs other related duties as assigned.
Bachelor degree required.
2+ years of hands on administrative support experience.
Proficiency in MS Word and MS Excel a must.
Knowledge of operating standard office equipment.
Excellent communication skills written and verbal.
Ability to work with minimal supervision.
Ability to work on and prioritize responsibilities for multiple projects simultaneously.
Strong attention to detail and analytical skills.
Due to the anticipated volume of responses, we will contact only those candidates who most closely match our requirements.
About Core Design Builders :
Established in 2005, Core Design Builders offers construction, design services and project management services and has quickly grown to include a wide range of residential, industrial, commercial and interior fit-out projects in its portfolio.