Drive positive employee experience by ensuring 100% accuracy and efficiency in payroll disbursement; help the Finance team capture and report accurate profitability metrics by driving high adherence and compliance to Timekeeping policies and processes.
Key Responsibility Areas :
1. Timely and Accurate Payout of Employee Compensation
Develop, implement and maintain control measures and procedures to ensure timely and accurate payout of employee compensation
Efficiently execute payroll funding processes to ensure the Agency payroll account is sufficiently funded
Resolve employee concerns and issues proactively and efficiently
Prepare and deliver full and final pay and retirement pay to ex-employees efficiently after completion of employment clearances
Work with the HR Director and Assistant Manager Compensation and Rewards in ensuring accurate and timely payout of incentives / bonuses
2. Timekeeping Compliance, Monitoring and Maintenance
Take lead in developing and implementing programs, and initiatives that will help drive high adherence and compliance to Timekeeping policies and practices
Help Finance capture accurate financial metrics (utilization, margins, etc.) by working with HR and Business leaders in driving awareness and compliance to Timekeeping policies and processes
Ensure that 100% of timekeeping terminals are functional. Work with the contractors, admin and IT teams to ensure issues are resolved in a timely manner.
3. Regulatory, Internal, and Network Compliance
Proactively ensure Payroll systems, policies, processes, and practices are compliant across all regulatory, internal, and network controls
Take lead in preparing systems and processes to ensure timely compliance in taxation and other regulatory requirements
Provide 100% accurate payroll data to the Benefits team to ensure accurate payout of statutory benefits
Ensure that all payroll-related transactions are 100% accurate and compliant across all Finance reporting requirements.
Prepare monthly entries related to SRS accounts and prepare monthly SRS schedule (Accrued Salaries Payable, 13th Month Pay, Payroll and Other Taxes, Withholding Tax Payable and Fringe Benefit Tax) for submission to Finance Reporting and Compliance Team.
Take lead in regular and periodic reviews of records, and controls across all relevant systems to ensure 100% completeness and accuracy
Periodically review payroll and timekeeping partner-contractors and vendors’ performance and compliance and alignment to Agency, regulatory controls and objectives
Proactively address any ongoing and potential audit issues across payroll and timekeeping functions
Prepare and provide relevant documentation during external and internal audit activities
4. 201 File and Payroll Records Management and Maintenance
Ensure the completeness and accuracy of payroll-related documentation for all employees are securely stored in corresponding payroll storage and 201 filing systems
Develop, implement and maintain organizational systems and processes for documentation storage are user-friendly and intuitive to navigate / locate.
5. Timely, Accurate, SRS (Salaries & Related Salaries), Monitoring and Analysis
Prepare and submit accurate and complete SRS reports.
Proactively work with FP&A, the Benefits and HR teams in ensuring SRS-related data are complete, and accurate to ensure the final report is delivered error-free and on time
6. Commercial Finance Development
Assist the HR Director and CAR Assistant Manager in developing commercial hourly rates for the Agency
Proactively work with the FP&A and Commercial Development teams to ensure overhead and benefit rates are accurate and compliant across all client engagements
7. Process Improvements
Regularly review systems, processes and procedures to identify areas of opportunities to further optimize relevant business processes
Develop and deploy insightful reports and analytics that will help drive process improvements in payroll and timekeeping
8. Other tasks related / connected to the role that may be as assigned from time to time.
Technical Skills and Proficiencies
Knowledge and experience in using SAP systems
Strong Project Management Skills
Strong analytical skills
Advanced MS Excel
Intermediate MS Word, MS Powerpoint
Good oral and written communication skills
Education and Experience
Graduate of Finance or Accountancy
At least with five (5) years of related experience in Compensation and Benefits procesing, (timekeeping, payroll, disbursement and reconciliation)
Attitude / Working Environment
Strong drive for Results
Strong attention to detail
Highly reliable / can work with minimum supervision
Willing to work extended hours (if needed / required)
Willing to work weekends / holidays on critical days (if needed / required)