The Facilities and Administrative Specialist will mainly support ABS-CBN SSC's proposed initiatives and projects that will focus on the improvement of office facilities and other related administrative tasks.
He or she must resolve and / or escalate issues to the project lead in a timely fashion.
The Facilities and Administrative Specialist is responsible for the following :
Create and maintain good relationships with internal and external project partners
Design / Able to understand and support office space planning and workspace set-up
Drive company programs and initiatives related to facilities admin function and achieve intended results
Craft and execute work norms related to company initiatives
Able to voice out employee concern and resolves issues
Escalates deviations from company policies related to Facilities Management as soon as possible.
Able to review, propose facility layouts and designs
Manage to perform physical organizing of office equipment, furniture, and fixtures
Processing of all company requirements related to facilities movement, lay-out, and set-up (RMS,eforms,SharePoint request)
Conduct periodic quality check to ensure that the SSC office environment is suitable and conducive for work
Prepares report and analysis related of all company facilities and safety initiatives depending on the need of the management, project partners, and project core team.
Accounts all company property and provides reports based on the need of the management.
Prepares budget or cost allocation reports
Identifies safety hazards
Helps in the formulation of Occupational Safety and Health (OSH) guidelines for ABS-CBN SSC.
Monitor the compliance of ABS-CBN SSC to the DOLE-OSH requirements
Support the Emergency Response Team of ABS-CBN SSC in implementing initiatives.
Documents all the necessary reports and consolidate files accordingly
Introduce or leverage on relevant technological tools
Assists in the issuance of new office furniture, supplies and office equipment.
Serve as POC for all Facilities, Safety and Administration requirement of ABS-CBN SSC, including office asset or equipment disposal or turnover.
Preferably a graduate of a Bachelor’s Degree in Industrial Engineering or equivalent course.
Preferably with 6 months of previous work experience in Facilities Management or related field
Fresh graduates are welcome to apply
Excellent computer skills including Microsoft Office applications or office 365
Able to build strategies that can mitigate Facilities and Admin issues and concerns
Able to handle complaints and issue related to Facilities and Admin function
Is physically fit to lift and carry office equipment
Demonstrated excellence in time management skills- able to meet deadlines
Excellent interpersonal, written, and oral communication skills.
Result oriented and goal Driven
Ability to work in a multi-tasked environment.
Ability to adapt to a flexible schedule.
Ability to write, analyze and present technical reports (can present to top management).
Amenable to do occasional field work in San Pedro, Laguna / Fairview / Caloocan for site visits
Amenable to work on an on-call basis as needed (e.g. emergencies)
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