Purchasing Officer-Non Food/ Engineering
The Hongkong and Shanghai Hotels
Manila
1d ago

The Peninsula Manila has been cited by Conde Nast Traveler Magazine (a U.S. based publication) as one of the world's best hotels in the last decade.

It continues to seek top-caliber and highly motivated professionals to take on the challenge of becoming a world-class hotelier.

We offer an excellent remuneration package and good career prospects to successful candidates.

Job Purpose :

  • Responsible for the procurement of non-food items requested in the BSS (Birchstreet Marketplace) system ensuring timely delivery, conformity to specifications and most competitive pricing.
  • Willing to be rotated to other commodity as instructed.

    Job Specifications :

  • College Graduate
  • With unquestionable Integrity, honest and can handle pressure and requires minimum supervision
  • With 5 years of buying experience in manufacturing, hospitality or corporate environment
  • Preferably with Engineering background or experience in buying Engineering equipment, supplies and services
  • Organized
  • With knowledge of Purchasing principles, systems, applications
  • Has the ability to identify Cost Improvement Projects
  • Key Accountabilities :

  • Maintains good business relationship with accredited suppliers to ensure that the prices obtained are reasonable, items meet specifications and required delivery dates are met.
  • Resolves customer complaints and operational problems as required.
  • Ensures efficient communications within own and other departments.
  • Ensures that the item purchased conforms to the required standards of quality and quantity at the lowest possible cost.
  • Ensure that samples are sent to end users with complete transmittal documents and approved / reject disposition
  • Encodes all new items in BSS for all approved samples provided by vendors.
  • Ensure that all REQs and POs are transmitted to vendors on time.
  • Release of RFQs to accredited suppliers by using BSS System for regular price updates
  • Updates the vendor maintenance details in BSS system regularly.
  • Follows-up undelivered items, makes proper complaints to supplier concerned when items delivered are unsatisfactory and calls the attention of the Director of Procurement, Materials Control Manager & Purchasing Manager
  • Arranges for returns and replacement of rejected deliveries
  • Request and collate all necessary documents for the accreditation of New Vendors for assigned commodity
  • Updates vendor records that are renewed annually i.e. Mayor’s Permit / Business Permit
  • Prepares Open Order reports for non-food category and their status
  • Educate end users on observing standard order leadtimes to avoid late and non-delivery
  • Limit maverick purchases
  • Maintain Vendor Files Hard Copy
  • Initiates cost savings projects that will contribute to the hotel’s bottomline
  • Perform other functions as may be delegated by superior / manager.
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