PANDR is looking for a Senior Executive Assistant to join the team. Working directly for an Australian Aviation client looking for a SEA to help the managing director on a day-to-day basis.
JOB DESCRIPTION : This role's main function is to support the Executives in a one-on-one working relationship. SEA serves as the primary point of contact for internal and external constituencies on all matters about the Office they support.
KEY RESPONSIBILITIES : -Work closely and effectively with the Executive to keep him / her well informed of upcoming commitments and responsibilities, following up appropriately.
Acts as a barometer, having a sense of the environmental issues and keeping the Executive updated.-Provides gatekeeper and gateway roles.
Calendar and email management.-Preparations before critical meetings.-Coordinate travel arrangements and provide organized resources (itineraries, agendas, meeting materials, etc) for Execs travel and meetings.
Manages a variety of special projects for the Executive.-Ad hoc administrative tasks-Excel Reporting-Basic Bookkeeping-Social Media postingQUALIFICATIONS : -With at least 5 years of Executive Assistant experience-Highly organized, smart, and can work in a fast-paced environment-Proficient in the English language both verbal and written-Proficient in MS Office, especially Excel-A proactive approach to problem-solving with strong decision-making skills-Flexible in taking in tasks outside his / her scope-Experience in basic bookkeeping (knowledge in Xero is extremely advantageous)-Experience in social media posting, basic graphic design-Experience in Salesforce is advantageous but not necessary.