Vendor Invoice Specialist
Cebu City, Philippines
3d ago

Job Summary :

A Vendor Invoice Specialist of the Vendor Invoice Management team reviews and processes all invoices received for payment in an accurate, efficient, and timely manner.

This person is key in achieving business objectives by utilizing systems and tools to verify, match, and post invoices, collaborating with functional work streams for the resolution of process, data and system issues, and supporting process improvements.

The development of the role is highly directed by the Vendor Invoice Management requirements, but the responsibilities on improvement of quality results can scope up / down-stream of the Procure-to-Pay process.

Key Roles and Responsibilities :

  • Process vendor invoices accurately, efficiently, and timely to pay the vendor on time.
  • Account properly and monitor regularly pre-payment transactions.
  • Ensure business operations continuity through payment of urgent, non-recurring, and approved Lexmark payables without purchase orders.
  • Post accurate, efficient, and timely complex transactions that are high in volume but low in dollar value, redundant in approval, and critical to business operation.
  • Post accurate, efficient, and timely customer rebates.
  • Post accurately, efficiently, and timely managed print service invoices.
  • Ensure that all submitted valid invoices are posted prior to the scheduled Accounts Payable sub-ledger close in each geography.
  • Maximize, enhance, and promote system capabilities to suit the current need of the invoice processing.
  • Provide meaningful reporting to management in a timely and effective manner.
  • Competencies, Skills, Knowledge and Abilities :

  • Fundamental knowledge of Vendor Invoice Management processes.
  • Basic knowledge of Accounts Payable.
  • Basic level of proficiency in SAP.
  • Proficient in Microsoft Office Applications.
  • Strong analytical and communication skills.
  • Attentive to detail and accuracy.
  • Can work under pressure and minimal supervision.
  • Ability to maintain strong and effective working relationships with people across different organizations.
  • Education and Experience :

  • College Degree in BS Accountancy (or Management Accounting), CPA is an advantage.
  • 1-2 years related Accounts Payable experience.
  • Knowledge of Procure- to- Pay process, preferred.
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