To provide support through the efficient management of the company resources / assets, workflow, processes and procedures leading to a successful, well-balanced environment within the supply chain.
He / she will do the daily coordination for the purchase of supplies or services ensuring full compliance to the company’s P2P standards and regulatory requirements.
Search for potential vendors / suppliers including evaluation of vendors and negotiate for rates and proposals and identify the most profitable offers.
Maintain good relationship with key suppliers and ensure that goods and services of high quality are delivered on time.
Work out the logistical details including delivery amount and timeframe for delivery.
Maintain and review purchasing records and use them as basis for negotiations.
Align with the requestor’s budget and coordinate with the requesting department for clear understanding of the required specifications.
Perform proposal comparison (canvass sheet) prior PO preparation, to obtain the most efficient proposal in terms of cost, quality and leadtime.
Understand the supplier’s existing distribution channels.
Support the bulk ordering program of the team.
Source for suppliers who serve the local market to potentially reduce the time and cost of sending orders from the central procurement unit.
Conduct spend analysis for the assigned material category and locations.
Continue to source for suppliers offering reasonable price without compromising the desired quality.
Assess requestors’ needs prior coordinating with vendors / suppliers for rates and proposal. Request for information for products and services to gather more information to help in decision making.
Liaise with the Inventory Controller to ensure that orders arrived on time and in good condition.
Update internal database with order details (for accreditation, renewal, changes, blocking) that will be used for spend analysis.
Observe procurement cycle time and ensure details, specifications and leadtime are met.
Ensure appropriate approval are obtained copy department user budget & PR approval, canvass sheet approval, Purchase Order approval.
Coordinate with Health & Safety and Security for any protocols and requirements required for possible product safety requirements (e.
g. request for petroleum products, CCTV requirements, etc.)
Adhere and comply with approval matrix (PR approval, Canvass Sheet preparation, vendor creation, P.O. conversion, etc.)
Compliance to reporting requirements specifically the PO recording and monitoring where orders are broken down into specific item and location.
Ensure that no deliveries will be requested without any issued P.O.
College / University Graduate with an appropriate management courses and qualifications
Experience in relevant Finance and / or Administration area
Knowledge in Procurement and Purchasing processes.
Proficiency in Microsoft office applications
Please note that only shortlisted candidates will be notified for next steps. Rest assured that your application is kept in our active pool for reference.