Procurement Associate
Entrego Fulfillment Solutions Inc.
Taguig
19h ago

To provide support through the efficient management of the company resources / assets, workflow, processes and procedures leading to a successful, well-balanced environment within the supply chain.

He / she will do the daily coordination for the purchase of supplies or services ensuring full compliance to the company’s P2P standards and regulatory requirements.

Critical Accountabilities

  • Search for potential vendors / suppliers including evaluation of vendors and negotiate for rates and proposals and identify the most profitable offers.
  • Maintain good relationship with key suppliers and ensure that goods and services of high quality are delivered on time.
  • Work out the logistical details including delivery amount and timeframe for delivery.
  • Maintain and review purchasing records and use them as basis for negotiations.
  • Align with the requestor’s budget and coordinate with the requesting department for clear understanding of the required specifications.
  • Perform proposal comparison (canvass sheet) prior PO preparation, to obtain the most efficient proposal in terms of cost, quality and leadtime.
  • Understand the supplier’s existing distribution channels.
  • Support the bulk ordering program of the team.
  • Source for suppliers who serve the local market to potentially reduce the time and cost of sending orders from the central procurement unit.
  • Conduct spend analysis for the assigned material category and locations.
  • Continue to source for suppliers offering reasonable price without compromising the desired quality.
  • Assess requestors’ needs prior coordinating with vendors / suppliers for rates and proposal. Request for information for products and services to gather more information to help in decision making.
  • Liaise with the Inventory Controller to ensure that orders arrived on time and in good condition.
  • Update internal database with order details (for accreditation, renewal, changes, blocking) that will be used for spend analysis.
  • Observe procurement cycle time and ensure details, specifications and leadtime are met.
  • Ensure appropriate approval are obtained copy department user budget & PR approval, canvass sheet approval, Purchase Order approval.
  • Coordinate with Health & Safety and Security for any protocols and requirements required for possible product safety requirements (e.
  • g. request for petroleum products, CCTV requirements, etc.)

  • Adhere and comply with approval matrix (PR approval, Canvass Sheet preparation, vendor creation, P.O. conversion, etc.)
  • Compliance to reporting requirements specifically the PO recording and monitoring where orders are broken down into specific item and location.
  • Ensure that no deliveries will be requested without any issued P.O.
  • Qualifications

  • College / University Graduate with an appropriate management courses and qualifications
  • Experience in relevant Finance and / or Administration area
  • Knowledge in Procurement and Purchasing processes.
  • Proficiency in Microsoft office applications
  • Please note that only shortlisted candidates will be notified for next steps. Rest assured that your application is kept in our active pool for reference.

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