Specialist II Accounts Payable
emerson
Quezon City, National Capital Region, Philippines
3d ago

Description

Specialist II, Accounts Payable is responsible for issue resolution of invoices, reconciliation and month end closing activities, back-up support of processors mainly for designated smaller business units.

Applies appropriate internal controls, related Sarbanes Oxley policy and Emerson Company Policies and Procedures.

In addition, he / she will provide support as may be required by the various accounts payable activities in all locations (Asia Pacific, Europe, Middle East and Africa, and (US) served by Manila Shared Services Center.

Responsibilities

Duty 1 : Back-up support of processors on Invoice / Expense Processing

  • Enters approved expense claims / good invoices submitted to the database in Accounting System
  • Performs data validation / verification to achieve SOP on data consistency Validates and checks purchase order requirements for correctness and applicability (2-way, 3-way, 4-way match) Validate approval, completeness and correctness of invoice details and encoded into system
  • Analyze and provides input for exception items during invoice matching
  • Matches off aged unvouchered purchase orders as instructed by the counterparts
  • Implement the non-standard corrective actions (analyze and correct specific resolved line item, apply credit note or debit note approved, etc.
  • based on the resolution provided on invoice processing of Escalated / Resolved aged items

  • Perform Automatic Invoice Matching (AIM) Process Analyzes gathered information & data using descriptive analytics (basic mathematics & comparative analysis)- Download exception reports for AIMS Success Rate Report and Manual Interface issue.
  • Analyzes gathered information & data using diagnostic analytics (root cause analysis, gap analysis( - Creates Failure Analysis reports (Watch-out List)

    Duty 2 : Issue / Exception Items Resolution

  • Researches, investigates and gather information to clear disputed invoices
  • Creates follow up chasers to convince and influence Buyers, BU Approvers per Delegation of Authority, Site Finance, Suppliers, CVDH to accept and approve variances analyzed, issue credit note or debit note to correct the discrepancies (Validates developed system / tool)
  • Analyzes and evaluates progress of measures and provides recommendations.
  • Provides supporting documentation for vendor set up; verifies new bank details via call back procedure
  • Analyzes and evaluates progress of measures and provides recommendations.
  • Communicates issues / concerns regarding disputes encountered by compiling all pertinent details in Share Point - With Issues Control Sheet
  • Reviews and analyzes requirements and approvals needed. Provides recommendations
  • Provides Internal Control Inputs and progress of items highlighted / raised
  • Performs SOA Reconciliations
  • Reviews and analyzes dispute requirements / change request and seeks clarification as needed
  • Formulates alternative solutions on issues encountered
  • Secures commitment on critical deliverables from different stakeholders such as buyer, vendor, site finance heads and approver for issuance of credit / debit note to offset, approval of variance to pay, etc
  • Duty 3 : Reports, Reconciliation and Month end Closing activities

  • Analyze sources of discrepancies and resolves Quick Invoices rejected invoices . Resolve aged items of other AP reports EMR Quick Invoice Validation Program JFI Payables Interface Invoice Validation Payables Accounting Process On-hold Report Unvouchered Report
  • Prepares Accounts Payable Reports (AP Open Items, etc) and send to counterparts
  • Troubleshoot and fix minor problems related to hold issues with the system. Such as minor issues, typo errors, simple coding errors
  • Troubleshoots and fixes major problems related to hold issues with the system. (Logical, system, database errors and changes)
  • Clears the dashboard, analyzes and resolves differences between subledger and ledger
  • Reconciles SOA items, requests copies of missing invoices, settles reconciling items
  • recommend appropriate entries to post

  • Resolves intercompany imbalances, prepare and propose journal adjustments to fix
  • Sends balance confirmation to intercompany vendors
  • Reconciles statement balances vs ledger, provides invoice status and settles reconciling items to trade vendors
  • Duty 4 : Invoice Deletion / Release of on Hold items

  • Analyze and recommends ways to reduce errors
  • Decides and approves whether an exception item can be released and / or voided.
  • Provides Internal Control Inputs and reviews progress of items highlighted / raised
  • Performs risk analysis ; Implements approved recommendation on risk analysis results
  • Troubleshoot and fix minor problems related to hold issues with the system. Such as minor issues, typo errors, simple coding errors
  • Troubleshoots and fixes major problems related to hold issues with the system. (Logical, system, database errors and changes)
  • Clears dashboard (on hold part)
  • Coordinates issues with 3rd party vendor and back to buyer
  • Coordinate with buyers / vendors to educate proper handling of disputes identified.
  • Coordinate with experts and top management for confirmation and support to their team on proper handling of disputes identified.
  • Analyze sources of discrepancies and resolves
  • Duty 5 : Team Support and Development

  • Provides work direction and guidance to assigned processor
  • Education :

    Bachelor’s Degree in Accountancy or any Accounting related degree

    Job Related Experience :

  • 3 years related working experience in Accounts Payable, 1 year of which in reconciliation and analysis
  • Specific Knowledge :

  • Practical knowledge of Enterprise resource planning (i.e., JD Edwards, Oracle, etc)
  • Proficiency in Microsoft Office applications (Word, Advanced Excel and PowerPoint)
  • Working knowledge of Generally-accepted accounting principles and Financial Accounting Standard Board regulation
  • Skills :

  • Good communication skills (written and verbal)
  • Good customer facing skills
  • Flexible
  • Strong interpersonal skills
  • Ability to work under pressure and plan / prioritize workload
  • Detail oriented
  • Proactive and innovative approach to problem solving
  • Responsible
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