Administrative Aide IV
4d ago

Job Description


  • Receive and record incoming and outgoing documents;
  • Provides support in tracking communications and maintaining central filing of documents;
  • Assist in Proofreading / Ensure the correctness of Checks vs. Disbursement Voucher and LDDAP-ADA Advice for Obligated disbursement vouchers for all Funds
  • Assist in Proofreading of Checks prepared versus Advice of Checks Issued and Cancelled for submission to LBP / DBP and Bureau of Treasury
  • Collate Disbursement Vouchers ready for Signature
  • Collate / Bundle and File Disbursement Voucher and filed with complete attachment (Official Receipts / Acknowledgement Receipts and other documents necessary for Post Audit)
  • Attach Official Receipt, Acknowledgement Receipts and other documents necessary for Post Audit after submission of report to COA
  • Assist in the Issuance of Official Receipts for various collections (Refund of Unexpended Cash Advances; Minors Travelling Abroad;
  • Collections for Other Funds)

  • Responsible for the Outgoing of Available Checks ready for disbursement to Suppliers, Encoders and Employees for Regional Office
  • Proofreading of Checks vs. Transmittal of Outgoing Checks for distribution to 5 SWADTs and 1 center
  • Perform other related tasks that may be assigned by the immediate supervisor.
  • Apply
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