Primary Tasks :
Ensure that costs of subproject proposals are complete, economic, and reasonable.
Provide technical assistance in the preparation and review of Program of Works particularly on the reasonableness of unit costs and appropriateness of items charged under the Indirect Cost.
Evaluate ceiling for Overhead / Admin (Indirect Cost) cost vis-à-vis Total Subproject Cost based on prescribed parameters indicated in the Infra Manual.
Evaluate committed LCC whether these are reasonable and appropriate in relation to the subproject.
Ensure compliance to internal control measures put in place for the economical, efficient and effective implementation of community-approved subprojects.
Assist the BSPMCs, including the different units or teams under them through job coaching in a) setting up of the cash book and Local Counterpart Contribution Journal, and recording of transactions, b) doing Bank Reconciliation, and c) preparation of Status of Subproject Fund Utilization Report.
Review all requests for fund release including the required supporting documents. Maintain a database that shows the status of the reviewed RFRs.
Review and sign all Disbursement Vouchers prior to Area Coordinator’s signature of the check. Make sure that no check has been signed by the AC without the DV being properly reviewed.
Any incident where AC failed to subject the DV for review prior to signing the check must be immediately reported to the SRPMO.
Review accuracy of costs assigned by Community Facilitators on the Voucher for Local Counterpart Contribution (VLCC) for CBIS as well as completeness of its supporting documents.
Monitor delivery of Local Counterpart Contribution for SPI and CBIS and provide timely feedback to AC for appropriate action in case of potential delay.
Initiate monthly community meetings on financial management along with the review of financial documents and other required financial reports.
Monitor and validate financial project status of the barangays through field visits.
Submit monthly feedback report to the Regional Financial Analyst as regards community financial management system.
Ensure compliance to the Project’s financial reportorial requirements.
Prepare and timely submit municipal financial monitoring reports to the SRPMO and the MLGU-Accountant or designated Program finance focal person.
Make sure that soft reports are properly backed-up with hard copies.
Collect and timely submit original paid disbursement vouchers and its supporting documents to COA thru the SRPMO.
Collect and timely submit Status of Subproject Fund Utilization Reports prepared by the Community Bookkeepers. Make sure that the books of the BSPMCs are up-
to-date and that they maintain complete copies of all financial reports including Bank Snapshots / Statements and Bank Reconciliation Statements.
Maintain a complete file of municipal reports such as vouchers for LCC for CBIS and its supporting documents.
Maintain a complete file of transmittal letters or acknowledgement receipts of all submitted documents and reports.