Administrative/Accounts Assistant
Cagayan de Oro City, Philippines, Philippines
1d ago

Job Summary

This job relies on your excellent communication and time-management skills and you’ll be working closely with our internal team and liaising with our sales staff and clients by telephone and email.

This role requires you to be super-efficient and skilled in all facets of general admin and basic accounts / bookkeeping.

Qualifications, Skills and Experience :

  • Administration experience
  • Basic bookkeeping skills
  • Accurate data entry / keyboard skills (40 wpm)
  • Excellent English written and oral communication skills
  • Professional telephone manner
  • Proficiency with MS Excel and MS Word and Google Mail and Google Apps for Business
  • Experience with Xero (or similar) accounting software
  • Experience with using CRM software
  • Strong attention to detail
  • Excellent problem solving skills
  • Excellent time management skills
  • Ability to work unsupervised and work with complex procedures and guidelines
  • Highest standards of ethics, confidentiality and professionalism
  • Duties and Responsibilities would include :

  • Monitoring of various inbound email addresses, and responding where directed
  • Recording of data in various spreadsheets
  • Data entry and allocation of work orders
  • Running, filtering and basic analysis of reports out of CRM as required
  • Customer Invoicing
  • Checking all closed jobs have been billed
  • Debt collection (individual customers and partner customers)
  • Syncing of recurring billing system to accounting records
  • Reconciliation of clearing Accounts
  • Maintaining CRM integrity and customer records
  • Preparation of recipient created tax invoices and commission payments for partners
  • Matching of source document to accounting transactions
  • Entering staff Timesheets
  • Processing staff leave requests
  • Ordering of Office supplies
  • Other Ad Hoc Admin and basic accounts tasks
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