The Purchasing Admin will be responsible for the expedient delivery of high-quality administration and data entry services relating to the purchase of goods and services that are required to support and service internal clients and the Procurement team.
Responsibilities include, but are not limited to :
Data entry and generation of Purchase Orders :
Timely and accurate data entry of manual requisitions to enable generation of purchase orders & purchase variations in JDE.
Timely and accurate conversion of JDE Electronic requisitions to generate purchase orders and variations.
Distribution of Purchase orders to the relevant suppliers, requisition originators and buyers
Receipt Goods & Services :
Checking and Matching accuracy of purchase orders (in JDE) to the approved supplier invoices (in E5) to enable accurate order receipting
Data entry of confirmation of receipt of goods / service in JDE
Closeout of open commitments in JDE after discussion and approval from operations
Manage Active Suppliers Insurances :
Run the expired insurances report. Identify expiring insurances.
Contact suppliers for updated insurance certificates.
Upload certificates into SEAM & reset expiry dates.
Deactivate Inactive, Redundant, Insolvent Suppliers :
Manage identification of inactive suppliers.
Liaise with Procurement approve the deactivation of suppliers where required.
Update JDE Supplier record with correct Status and notes.
Filing and archiving of information to demonstrate adherence to policies & procedures that are to be readily available for External & Internal Audits.
Note : these duties will be delivered for a number of different entities all of which are often maintained through separate JDE logons
Purchasing types (for example : standard purchase order, foreign currency orders, capital purchases)
Operational areas across multiple countries operating on different time zones
Minimum of 2 years’ experience in a similar purchasing related function is essential
Experience in transactional processing of requisitions, purchase orders and receipting of goods and services required in a multi-currency environment
Other Skills :
Business College qualifications in Business / Accounting / Procurement would be an advantage.
An understanding of Australian, New Zealand & PNG GST / VAT Tax laws would be an advantage
Why Join Us?
MicroSourcing offers diversity in career options. We welcome individuality in self-expression without losing the value for team involvement.
We are a fresh look at the BPO & KPO industry. Come experience the MicroSourcing life and be part of our growing family.
Cultures and Values
We are a fast growing company but we have always been able to keep the fun, young and intimate atmosphere from the time we started.
We strongly believe in transparency and honesty and we always make sure to represent the interests of our employees as much as we represent the interests of our clients.