Job Description The Specialist, Accounts Payable is mainly responsible for the posting of Invoices and Expenses in compliance to general accounting principles and company policies and procedures.
This includes validation, identification & completeness of required variables, such as, approvals, cost centers / coding, tax codes, etc.
based on standard processes and site specific statutory requirements.
He / she is required to perform less complex invoice issue resolution based on solutions provided by Senior Specialist / Team Lead / Supervisor.
Detailed Job Responsibilities Duty 1 : Invoice / Expense Processing
Validate approval, completeness and correctness of invoice details
Identify required invoice details for countries with specific statutory requirements.
Process invoices / expenses in the system either by using cost center provided or by matching invoices with appropriate purchase orders receipts.
Enters scanned link in the Oracle and updates invoice details in database
Uploads paper invoices in database received via electronic mail
Follow non-standard corrective actions (investigate and correct specific line item, apply approved credit note or debit note, etc.
based on the resolution provided by Senior Specialist / Team Leader / Supervisor on issues escalated / resolution of aged items.
Duty 2 : Issue / / Exception Items Resolution
Reviews and recommends resolution of exception items
Troubleshoot and resolves disputes encountered on invoice and recommends adjusting entries to resolve. Coordinate with buyers / vendors to educate proper handling of disputes identified.
Proposes adjusting entry for postingDuty 3 : Reports and Reconciliation
Records and submits periodic and / or quarterly transaction records, log sheets and / or trackers
Reconciles intercompany SOA vs ledger. Analyze balances and calculate inventoriable and non-inventoriable items and recommend appropriate entries to post
Resolves intercompany imbalances, prepare, and propose journal adjustments to fix Requirements
Must be a bachelor's degree holder in Accounting or any other Accounting-related course
Must have 1-3 years related working experience in Accounts Payable (Invoice processing, Invoice resolution, Reconciliation, and Reports Analysis)
Practical knowledge of Enterprise Resource Planning (ERP) applications
Good English communication skills, both written and oral
Experience working in a shared service set up is an advantage.
Must be amenable to work in Quezon City on either day or mid shift schedule.