Hr Admin Assistant (Timekeeping & Benefits)
Zuellig Pharma Corporation
City Of Manila, Philippines
6d ago
source : FIndojobs

Job Description The Benefits Specialist provides support in benefits administration, monitoring, and attending to employee concerns and inquiries.

DUTIES AND RESPONSIBILITIES Statutory Benefit Administration? ? ? ? Verifies employee's loan balances and endorsement / submission of loan applications to respective government agency.

Monitors check availability and release of check for approved loans to employee.? ? ? ? Monitors deduction schedule for employees with approved loans and submission of report of employees with approved loans for payroll deductions.

  • Accomplishes Monitoring / Update of Authorized Signatory (L5-01) Form and submission of same to respective government agency to update company's authorized signatories.
  • Prepares and submits payment forms to government agency along with the actual payment.? ? ? ? Prepares and submits collection list for posting of payment of the employee.
  • Prepares premium certificate requested by previous / current employees for housing loan and retirement purposes.?
  • Benefits Administration? ? ? ? Prepares Authority to Deduct for the deduction of advanced payment of maternity benefit from employee?
  • s salary (for employees with salary higher than the received maternity benefit).? ? ? ? Prepares and submits collection list for posting of payment of the employee.

  • Stops and / or refunds contribution of deduction for health card contribution system.? ? ? ? Approves the increase of guaranteed hospitalization limit to be shouldered by Healthcare Insurance Provider for hospitalization of employee's dependents and prepares Notice of Salary Deductions for increased hospitalization limit.
  • Updates and maintains employee's salary records in the system including adjustments on salary increases and the like.
  • Ensures that the cash conversion of loyalty award to employees is credited thru payroll processing.? ? ? ? Submits the list of employees for insurance inclusion, renewal and deletion to Insurance Provider for processing.
  • Processes payment to Insurance Provider and cost allocation of insurances.? ? ? ? Verifies completeness of the requirements submitted by the beneficiary / ies for insurance claims.
  • Transmits or releases the insurance claim proceeds to the beneficiary / ies of the employee.? ? ? ? Prepares the manual computation of the employee's final pay and processes the final pay of the separating employee.
  • Coordinates with the Trust Fund for the separation / gratuity pay for separating employees with at least 5 years tenure.
  • Releases check / final pay to the separating employee and ensures notarization and filing of quitclaim accomplished by the separated employee.
  • Monitors OTC medicines for allocation to branches.? ? ? ? Checks the FV60 (vouchers) processed by clinic before submitted to the approver.
  • Generates reports for statutory government such as SSS (premiums& Loan), HDMF (premiums & Loan) Philhealth (premiums) and withholding (for finance).
  • Records and Reports Management? ? ? ? Prepares and releases Confirmation Letters (Regularization, Promotion, transfer) to Employee to document HR acknowledgment of employee movements.
  • Prepares and release Certificate of Employment for active and resigned employees.? ? ? ? Files acknowledgement letters of employee movements to the employee?
  • s 201 folder.? ? ? ? Conducts monthly reconciliation in payroll, generation of alpha list and verification of correctness of employee?

    s income and taxes withheld to be submitted to BIR.? ? ? ? Prints and distributes 2316 to employees.? ? ? ? Prepares and submits job-related reports needed by the management.

  • Time and Attendance Reporting Validates employee's DTR, OT and OB for payroll inclusion as part of time evaluation process.
  • Corrects errors, if any, in Time Evaluation and informing Payroll Team of the completion of such action for Payroll processing.
  • Monitors any incorrect TM related process and report to SAP specialist for systems corrections / updates.? Administrative Functions Delivers monthly reporting and responds to basic to intermediate ad hoc data requests.
  • Responds verbally or in writing to inquiries, complaints or problems providing information related to timekeeping.
  • Acts as primary contact for assigned function with outside organizations or other departments and responds to technical administrative questions and ensures necessary follow up.
  • Performs various admin-related office works to ensure compliance with requirement of office administration (e.g. Releasing of final pay)?
  • Performs other job-related duties that may be assigned by superior from time.? ? ? ? KEY RESULT AREAS and PERFORMANCE INDICATORS Time and Attendance Monitoring Accuracy Completeness of submitted data Statutory Benefit Administration Accuracy of inputted data (manual process) On-time submission of documents Benefits Administration Timely and accurate Records and Report Management Timeliness and Accuracy of reports SYSTEM ACCESS & AUTHORITY AREA : SAP Roles and Access HR System Access Access to SAP HCM SAP Other Authority Area Access control monitoring Time management program JOB REQUIREMENTS EDUCATION : College Graduate, Business Administration or other related courses LOCATION : Paranaque Head Office RELATED WORK EXPERIENCE Preferably with contact center background COMPETENCIES Technical Competencies : SAP HCM Knowledgeable on MS Office Application Can Analyzed Data problem Behavioral Competencies : Detail orientedness Flexibility and can adopt easily to changes Reliability to the given task Teamwork Service oriented Commitment to job
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