Job Description The Benefits Specialist provides support in benefits administration, monitoring, and attending to employee concerns and inquiries.
DUTIES AND RESPONSIBILITIES Statutory Benefit Administration? ? ? ? Verifies employee's loan balances and endorsement / submission of loan applications to respective government agency.
Monitors check availability and release of check for approved loans to employee.? ? ? ? Monitors deduction schedule for employees with approved loans and submission of report of employees with approved loans for payroll deductions.
Accomplishes Monitoring / Update of Authorized Signatory (L5-01) Form and submission of same to respective government agency to update company's authorized signatories.
Prepares and submits payment forms to government agency along with the actual payment.? ? ? ? Prepares and submits collection list for posting of payment of the employee.
Prepares premium certificate requested by previous / current employees for housing loan and retirement purposes.?
Benefits Administration? ? ? ? Prepares Authority to Deduct for the deduction of advanced payment of maternity benefit from employee?
s salary (for employees with salary higher than the received maternity benefit).? ? ? ? Prepares and submits collection list for posting of payment of the employee.
Stops and / or refunds contribution of deduction for health card contribution system.? ? ? ? Approves the increase of guaranteed hospitalization limit to be shouldered by Healthcare Insurance Provider for hospitalization of employee's dependents and prepares Notice of Salary Deductions for increased hospitalization limit.
Updates and maintains employee's salary records in the system including adjustments on salary increases and the like.
Ensures that the cash conversion of loyalty award to employees is credited thru payroll processing.? ? ? ? Submits the list of employees for insurance inclusion, renewal and deletion to Insurance Provider for processing.
Processes payment to Insurance Provider and cost allocation of insurances.? ? ? ? Verifies completeness of the requirements submitted by the beneficiary / ies for insurance claims.
Transmits or releases the insurance claim proceeds to the beneficiary / ies of the employee.? ? ? ? Prepares the manual computation of the employee's final pay and processes the final pay of the separating employee.
Coordinates with the Trust Fund for the separation / gratuity pay for separating employees with at least 5 years tenure.
Releases check / final pay to the separating employee and ensures notarization and filing of quitclaim accomplished by the separated employee.
Monitors OTC medicines for allocation to branches.? ? ? ? Checks the FV60 (vouchers) processed by clinic before submitted to the approver.
Generates reports for statutory government such as SSS (premiums& Loan), HDMF (premiums & Loan) Philhealth (premiums) and withholding (for finance).
Records and Reports Management? ? ? ? Prepares and releases Confirmation Letters (Regularization, Promotion, transfer) to Employee to document HR acknowledgment of employee movements.
Prepares and release Certificate of Employment for active and resigned employees.? ? ? ? Files acknowledgement letters of employee movements to the employee?
s 201 folder.? ? ? ? Conducts monthly reconciliation in payroll, generation of alpha list and verification of correctness of employee?
s income and taxes withheld to be submitted to BIR.? ? ? ? Prints and distributes 2316 to employees.? ? ? ? Prepares and submits job-related reports needed by the management.
Time and Attendance Reporting Validates employee's DTR, OT and OB for payroll inclusion as part of time evaluation process.
Corrects errors, if any, in Time Evaluation and informing Payroll Team of the completion of such action for Payroll processing.
Monitors any incorrect TM related process and report to SAP specialist for systems corrections / updates.? Administrative Functions Delivers monthly reporting and responds to basic to intermediate ad hoc data requests.
Responds verbally or in writing to inquiries, complaints or problems providing information related to timekeeping.
Acts as primary contact for assigned function with outside organizations or other departments and responds to technical administrative questions and ensures necessary follow up.
Performs various admin-related office works to ensure compliance with requirement of office administration (e.g. Releasing of final pay)?
Performs other job-related duties that may be assigned by superior from time.? ? ? ? KEY RESULT AREAS and PERFORMANCE INDICATORS Time and Attendance Monitoring Accuracy Completeness of submitted data Statutory Benefit Administration Accuracy of inputted data (manual process) On-time submission of documents Benefits Administration Timely and accurate Records and Report Management Timeliness and Accuracy of reports SYSTEM ACCESS & AUTHORITY AREA : SAP Roles and Access HR System Access Access to SAP HCM SAP Other Authority Area Access control monitoring Time management program JOB REQUIREMENTS EDUCATION : College Graduate, Business Administration or other related courses LOCATION : Paranaque Head Office RELATED WORK EXPERIENCE Preferably with contact center background COMPETENCIES Technical Competencies : SAP HCM Knowledgeable on MS Office Application Can Analyzed Data problem Behavioral Competencies : Detail orientedness Flexibility and can adopt easily to changes Reliability to the given task Teamwork Service oriented Commitment to job