Facility Coordinator
Jones Lang LaSalle, IP, Inc
Makati, Philippines
4d ago

Description : RESPONSIBILITIES

OVERALL ROLE

The Facilities Coordinator will assist the Facilities Manager / Assistant Facilities Manager with operational activities in accounting and finance, maintenance and operations, vendor oversight, purchasing of material, equipment & supplies, occupancy services and helpdesk.

The Facilities Coordinator is also required to provide administrative support to the team.

MAJOR RESPONSIBILITIES

  • Client / Stakeholder ManagementProvide superior customer service to meet on-site client’s expectations
  • Procurement & Vendor ManagementAssist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)Assist in the procurement of vendors and services as required
  • Finance ManagementAssist in financial processes to ensure that all financial management requirements are completed in a timely and accurate mannerEnsure prompt and accurate management of purchase orders in JDE
  • Health & Safety ManagementConduct regular audits to ensure safety procedures on site are in place and workingAssist in carrying out safety procedures when needed
  • Site Operations ManagementAssist in the implementation of Industry Best Practice operationsConduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all timesSeek ways to constantly reduce costs and improve operational standardsMaintain premises in neat and good working condition at all timesMaintain duplicate office keys in good orderAssist with receptionist coverage from time to timeProvide FM support for meeting room bookings where requiredCoordinate with pantry staff to ensure that pantry and vending machine items are always in stock
  • Risk ManagementAssist in the implementation and management of property risk management programSupport the implementation and monitoring of disaster recovering and business continuity plansFollow established escalation procedures and incident reporting proceduresAdhere to Jones Lang LaSalle’s business conduct by ensuring compliance with the firm’s guidelines, procedures and strategies
  • Achieve Key Performance Indicators and Service Level Agreement targets
  • CANDIDATE SPECIFICATION : KEY SELECTION CRITERIA

    Ideal Experience

  • Prior experience in facilities, property management, hospitality or related field preferred
  • Knowledge of local occupational health and safety requirements, critical facilities and vendor management for specialized services is advantageous
  • Understanding of basic technical aspects of property (Computer Room Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system) is advantageous
  • Critical Competencies for Success

  • Firm First MindsetAble to cooperate and work well with others to meet targetsSupport the team effectively as and when neededProven ability to commit to flawless execution while complying with firm’s procedures and standards
  • Client Focus & Relationship ManagementAble to interact with the general client staff & vendors with easeAbility to manage conflict and conflicting prioritiesDemonstrates ability to work with vendors to deliver efficient servicesDemonstrates proactive & professional approach to customer serviceHas a customer-oriented attitude
  • Project Management & Organizational SkillsProven ability to manage multiple and complex operational matters on a daily basisDemonstrates ability to prioritize and manage the completion of projects in an efficient and timely manner
  • Other Personal Characteristics

  • Problem-solving skills capacity to deal with ambiguity and solve complex problems effectively
  • Ability to effectively deal with stressful situations
  • Able to work independently
  • Self-motivated; confident & energetic
  • Flexible able to adapt to rapidly changing situations
  • Goal-oriented able to focus on meeting all performance targets
  • Strong communicator good presentation skills and possesses strong verbal & written communication skills (English & local language);
  • also an active listener

  • Exhibits honesty & trustworthiness
  • Apply
    Add to favorites
    Remove from favorites
    Apply
    My Email
    By clicking on "Continue", I give neuvoo consent to process my data and to send me email alerts, as detailed in neuvoo's Privacy Policy . I may withdraw my consent or unsubscribe at any time.
    Continue
    Application form