Purchasing Assistant
Marriott International, Inc
Manila, Philippines, Philippines
1d ago

Posting Date Jul 12, 2018

Job Number 18001YD8

Job Category Procurement, Purchasing, and Quality Assurance

Location Manila Marriott Hotel, Manila, Philippines VIEW ON MAP

Brand Marriott Hotels Resorts / JW Marriott

Schedule Full-time

Position Type Non-Management / Hourly

Start Your Journey With Us

Marriott International portfolio of brands includes both JW Marriott and Marriott Hotels.

Marriott Hotels , Marriott International’s flagship brand with more than 500 global locations, is advancing the art of hosting so that our guests can travel brilliantly.

As a host with Marriott Hotels, you will help keep this promise by delivering premium choices, sophisticated style, and well-

crafted details. With your skills and imagination, together we will innovate and reinvent the future of travel.

JW Marriott is part of Marriott International's luxury portfolio and consists of more than 80 beautiful properties in gateway cities and distinctive resort locations around the world.

JW believes our associates come first. Because if you’re happy, our guests will be happy. It’s as simple as that. Our hotels offer a work experience unlike any other, where you’ll be part of a community and enjoy a true camaraderie with a diverse group of co-

workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can really pursue your passions in a luxury environment.

Treating guests exceptionally starts with the way we take care of our associates. That’s The JW Treatment™.

Job Overview

To manage day-to-day procurement activities for an effective and efficient purchasing system, coordinate the work order contracting process and ensure adherence to Marriott International as well as the local policies

DUTIES & RESPONSIBILITIES

General Activities

Assist all departments in any requirement by the hotel needed in the operation.

Accommodate any internal, external or statutory audit.

Complete any other projects, tasks, or activities as assigned from time to time.

Supplier Management : New Item Creation

If a requested item is not available on the system, assist the requester in checking whether a substitute is available

In the absence of a substitute, ensure filling of the new article creation form for the substitute

Verify and approve the new article creation form

Ensure that the article is initiated on the Material Control system database after receiving approval of Purchasing Manager and General Accountant for the new article

Ensure that Over and major group are specified for the item

Initiate the new item group creation if necessary after receiving approval from the Director of Finance

Authorize the final selection of the item group and assign the item to an assortment

Ensure updating of the new item group with associated suppliers in Material Control system

Supplier Management : New Supplier Selection and Addition

Receive item requisition

In case of new items, identify possible suppliers from existing supplier list and obtain quotation

Identify the supplier options presented by the system

Identify new suppliers if existing suppliers are unable to supply the requested item

Create a prospective supplier list, based on the findings of the supplier search

Send request for quotation to the selected suppliers

Ensure that the shortlisted supplier send items for sample testing

Review comparison to select suppliers based on the selection criteria

Finalize the terms of contract with selected suppliers with approval from user Department head and Director of Finance

Issue a supplier creation form for approval

Supplier Management : Supplier Selection and Quotations (Supplies, Labor and Services)

Identify suppliers selection process , if new suppliers are to be approached

Identify new suppliers to be contacted and send request for quotation

Carry out comparison with the user department head , for the received quotations .

Inform the shortlisted suppliers for finalization of the terms of contract

Purchasing : Inventory Review and Control

Support the PM / AC in the valuation of supplies for disposal and resale

Purchasing : Purchase Requisition and Approval

Review if stocks are in-sufficient during periodic review ( Weekly / Fortnight / Monthly ) to assists the stores clerk to calculate required quantity to satisfy requested quantity and also maintain required par stocks levels

Ensure the creation of purchase requisition in the system , with all required details

Receive purchase requisitions with the requirement details (quantity) from department

Forward the purchase requisition to the Purchase Manager , DOF and department head for approval, based on levels required and defined in Delegation of Authority

Process approved purchase requisitions to create the final purchase orders

Purchasing : Purchase requisitions to create the final purchase orders

View approved purchase requisitions

Select supplier based on specified requirements

Create order based on details from purchase requisitions

Forward / Send Purchase order to the supplier

Received Order acceptance details from the supplier confirming the delivery

Purchasing : Work Order Processing

Identify available contractors / supplier

Send request for quotation

Create Work order

Forward payments to accounts payable , as finalized in terms of contract

Marriott International is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.

Marriott International does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.

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