Job Description :
The purpose of this position is for the incumbent to play a key role in GSR Manila’s change journey in continuing the process’ transformation to a trail blazer for how Finance and the Business work together to deliver end to end value.
The GSR Analyst will have the opportunity to impact any one of the following teams :
The analyst is expected to deliver excellent performance on related Key Performance Indicators (KPIs) : Ageing Unbilled, Billing Accuracy, Overdue Invoice Positions, Query Management, and On-time Payments.
Analysts are expected as well to be change agents of GSR Roadmap projects, and to continuously work in embedding GSR strategies into day to day tasks.
The role also offers the incumbent an opportunity to develop leadership skills on influencing, collaborating, working to outcome and sound application of analytical and reporting skills with a diverse set of globally positioned stakeholders.
Own Query Resolution activities and manage accounts receivable positions, such as :
Owning queries on invoices logged in the Resolve tool, and coordinating with SP, FO, and OU counterparts to expedite resolution
Performing root cause analysis on disputes to prevent recurrences and contribute to continuous improvement on First Time Right (FTR) invoicing metrics
Managing overdues by following up with Pay and OU approver counterparts. Where recurring blockers to timely recoveries are seen, proactively collaborate with relevant stakeholders to improve end to end ways of working
Managing cash application and allocation processes to ensure timely update of open invoice positions in order to help focus follow up and escalation efforts where these are required
Performing quarterly reconciliation on revenue and cost accrual balances between SPs and OUs, and resolving material imbalances in a timely manner
Perform Pay and Query Logging activities such as :
Parking invoices upon receipt. Ensures all invoices are entered into the AP ledgers daily and reconciles all AP ledgers daily (including intercompany balances).
Review all invoices for accuracy and validity, appropriate documentation and approval prior to payment.
Adaptability and quick understanding of Operating Units specific billing and invoice processing requirements such as Withholding Tax and Country legal and fiscal requirements.
Chasing for coding and approval of invoices prior posting, with timely escalations where necessary to ensure that compliance to Pay Now or Query (PNOQ) targets is met
Work closely with GSR Bill Team, onshore business or GSR Account Management team to ensure invoices between counterparties are received and processed timely
Executing parked and blocked controls to ensure proper management of open, unpaid items
For products, executing Goods Receipt (GR) / Invoice Receipt (IR) controls and coordinating with action parties in order to resolve imbalances
Resolving iDoc errors where encountered
Logging of queries where disputes from the business are received
Ensures payment runs are managed, identifying all payments required to be paid and uploads into the relevant bank account.
Update relevant Master Data and work with MRD / FO Data team for any required changes (for example vendor extension and bank details update)
Ensuring, updating upfront agreements through the Engagement Confirmation Tool (ECT) particularly the details in the receiving units of the services rendered i.
e. Vendor no., recipient coding, budget holders
Ensure Intra Group accounting activities for monthly reconciliations and quarterly reporting are performed within closing timeline.