Site Support Administrator
W. R. Grace & Co.
Alabang Muntinlupa
6d ago

Major Responsibilities

  • Facilities Management Provide quality, effective and efficient facilities management services;Achieve effective and efficient utilization of resources;
  • Provide a clean, well maintained and appealing workplace;Provide a healthy and safe environment;Provide an environmentally friendly workplace;
  • Plan Alteration & Addition (A&A) works to existing premises in a more flexible approachDevelop dynamic space planning

  • Administration Provide general administrative support to the Site,Assist in conceptualizing and executing relevant site engagement activitiesPrepare, proof and edit documents, correspondence, spreadsheets and reports as directed ensuring accuracy and meeting all established deadlines.
  • Responsible for the procurement of office supplies, secure maintenance of office equipment, establish and maintain filing system, sort and direct mail, and maintain an accurate calendar.

    Providing high quality customer service using professionalism, confidentiality, and good judgment is required.Prepare, coordinate and organize meetings as required to include room reservations, notification to members, and distribution of meeting materials and minutes.

    Prepare required reports and documents in compliance with the regulatory requirements under PEZA, DOLE BWC, and any other local government institutions.

    Prepare travel arrangements as requiredPrepare and process monthly expense reportsMonitor purchase agreements, contracts, multiple accounts, and perform other basic accounting tasks ensuring accuracy and meeting all established deadlines

    Required Experience

  • Good attention to detail, strong organizational skills and the ability to maintain confidentiality
  • Familiarity with office management procedures and basic accounting principles
  • Strong interpersonal skills with an ability to maintain a high level of customer service.
  • Be able to work creatively, independently and collaboratively as a team member and be able to multi-task and prioritize projects.
  • Excellent Oral and written communication skills
  • Ability to communicate with different levels of positions in the organization
  • Preferred Competencies

  • Candidate must possess at least a Bachelor's / College Degree, Human Resource Management or equivalent.
  • At least 2 year(s) of working experience in the related field is required for this position.
  • Must be proficient in MS Word, Excel, PowerPoint and Adobe
  • Demonstrated proficiency in business writing and oral communication using correct grammar
  • Excellent interpersonal, communication, presentation and people management skills
  • Creative and innovative
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